Key planning team responsibilities are as follows:

• Meet regularly by conference call and communicate by email in between meetings. Meetings shall begin nine months before the reunion. Frequency of meetings shall increase as the date draws near.
• Develop invitee list/spreadsheet; ask previous committee for list
• Determine reunion budget based on all projected expenses
• Determine reunion fee based on total budget and number of expected attendees
• Negotiate lodging and arrange for blocks on rooms; include options for various family sizes
• Include reunion logo on all materials
• Decide on goody bag for attendees
• Prepare and disseminate flier
• Promote the family reunion by various methods (emails, social media, postal mail, etc.)
• Track attendees
• Collect fees and deposit into bank account
• Design and order t-shirts
• Gather information on options for Friday
• Design and print keepsake programs
• Select and reserve banquet location
• Select and reserve cook-out location
• Prepare registration card
• Prepare name badges
• Plan menus
• Purchase supplies for cook-out
• Arrange for bus transportation as needed
• Work registration table/room

The following persons are currently involved in planning the reunion:

Michelle Mickle Foster, Chair

Donita Amsterdam

Norma Amsterdam

Wyette Amsterdam

Joy Anderson

Mary Gordon

Jacque Henry

Trudel Amsterdam  Marks

Melissa Mickle Hope

Muline Mickle